Systems Reset
For months, I've wanted to set up the infrastructure for my AI resources (Legora + CoPilot at work—Claude at home).
Why haven't I done this yet? Well, like most things: it takes time and focus.
This weekend I finally did it.
AI is a partner. I have it help me when I'm stuck or overwhelmed.
Systems planning and organization can feel that way.
If you want to give it a try, block off some time to commit, and then consider a prompt like this one:
*** prompt starts here ***
I am thinking through how to set up files for best practices. I would like you to help me think through how to set myself (and you) up for success.
Act as a chief of staff and expert administrative assistant. Review my current file structure—folders and subfolders—including the documents living there now.
Advise on how to set up the files—existing and future—with a subfolder structure as you advise—this will be for one-off client matters that don't require their own space, my general knowledge management background documents and preferences, personal content creation, and professional development (my AFA and other business development work).
Before you move any files around and create new subfolders (and potentially delete files and delete existing folders), explain to me what your proposal is for the new folder, subfolder structure, organizing existing files, and new files I should create to support these efforts.
Ask me questions one at a time as needed before proceeding to ensure you understand my goals and planned use.
*** prompt over ***
To (re)set up my at-home iMac, I gave it something similar, but also had it create a comprehensive briefing document and schedule, advising me on an optimal yet simple (and user-friendly) set up for my personal, at-home use, and advice on what apps to consider and what apps to ignore, along with file and folder organization as in the above prompt.
Sometimes the biggest barrier to better systems is just making the time to start.
Whether you’re using AI or just rethinking your workflow, investing in organization pays off in clarity, efficiency, and peace of mind.
If you’ve been putting off your own reset, maybe this is your sign to block the time and give it a try.
🔥 ♥️ ✌
Disclaimer: The views and opinions expressed here are solely my own and do not necessarily reflect the official policy or position of Husch Blackwell LLP or any other organization. Examples are generalized and do not reflect current client matters or firm positions.